Early fee until 22 May 2025 | Late fee from 23 May 2025 | Gala Dinner | Welcome Reception |
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| Regular | 625 € | 725 € | 75 € | 50 € |
| Student | 250 € | 320 € | 75 € | 50 € |
| Accompanying person (spouse program only for social events) | 150 € | 150 € |
VAT included
Payment & invoice
Accepted ways of payment:
• Credit card: Credit cards Mastercard, Visa and American Express are welcome. A link to the secure payment is displayed after validating the registration form.
Important:
• Payment should arrive before the deadline
• Each payment should mention “ECOS2025” and clearly include the participant’s name.
• The invoices for registration will be issued and sent by Agence VERTCOM (Logistics and registration secretariat). Please send an e-mail if you require a pro-forma invoice in order to make your payment.
Confirmation of registration
Confirmation of your registration and all payments will be sent by e-mail.
Cancellation policy
Requests for registration cancellation must be addressed in writing to the ECOS Secretariat, sent by email to secretary@ecos2025.org
1. If a registrant is unable to attend an event for any reason, he/she may substitute, after agreement with the organizer, someone else from the same organization. Changes to your original registration should be sent in writing to the conference secretariat at: secretary@ecos2025.org
2. In the event that a registrant cannot attend and is unable to be replaced by another person from the same organization, the following refund provisions apply:
a. Registrations cancelled before April 30th will be refunded 100% of the registration fee.
b. Registrations cancelled between May 1st and May 31st will be refunded 50% of the registration fee.
c. Registrations cancelled after June 1st will not be refunded.
3. Registration cancellations made after a visa has not been granted are eligible for a refund of the registration fee less an administration charge of € 80.00 per registered participant. Notification must be received by us in writing (email or post) no later than 10 (ten) working days before the start* of the conference for refunds to be eligible. Cancellations received after this time will not be eligible for refund. *Saturday and Sunday do not count as working days.
Refund policy:
a. For payments received by credit card, the same card will be re-credited (applicable within two months of payment).
b. For all other payments, a bank transfer will be made to the beneficiary of the account.
NB: for payments received by bank transfer outside France, reimbursement will be made by bank transfer and all inherent bank charges will be borne by the beneficiary.